Church of St. Philip

Parish Administrative Council

 

Date:  November 20, 2008

 

Location:  Parish Rectory

 

Present:  Fr. Joe Steinbeisser, Gary Halbur, Gene Nonweiler, Ken Ludvigson, Mary Piepenburg, Cathy Michaud, Lynn Mergen, Ken Zachman, Jean Halbur

 

Not in Attendance:  Dave Daeges, Ray Doering, Dwight Lorensen

 

I.          OPENING PRAYER

The meeting was called to order by Fr. Steinbeisser.  He led the Council in prayer.

II.        REVIEW AND APPROVAL OF MINUTES

Motion by C. Michaud, second by M. Piepenburg, and carried, to approve the minutes of the October 16, 2008 Administrative Council meeting.

IV.       REVIEW AND APPROVAL OF AGENDA

Motion by C. Michaud, second by M. Piepenburg, and carried, to approve the agenda with one deletion VI. 1.  Bell Tower.

V.        REPORTS

The reports were reviewed and accepted with the additions that there has been an Area Faith Community Faith Formation and Education committee formed, the annual Christmas letter will be mailed to all parishoners on December 15, 2008 and a copy of the Advent newsletter which will be a bulletin insert was reviewed.   A copy of the written reports will be included on the website and with the copies of the minutes on the kiosk for parish information.

VI.       OLD BUSINESS:  DISCUSSION/ACTION ITEMS

1.  Bell Tower Update

2.  Parish Investments

In light of the current economic times, the parish investments were reviewed and it was agreed to continue as we have been.

3.  Future Building Plans

The input data and review of building meetings has revealed that there was not any concrete design or next phase for the building project.  The possibility of a having a schematic drawn was discussed.

4.  Diocesan Ministry Appeal

The November 19, 2008 cumulative numbers were reviewed. 

 

VII.     NEW BUSINESS:  DISCUSSION/ACTION ITEMS

1.  Winter Fundraiser

The Winter Fundraiser date has been set as February 7, 2009.  There was discussion about keeping the fundraiser at Peter’s on Lake Ripley or moving it to the Church Social Hall.  After discussion, the following motions were made:

Motion by G. Nonweiler, second by L. Mergen, and carried, to move the Winter Fundraiser to the church Social Hall contingent on the availability of Peter’s catering and the pricing of the meal.

Motion by M. Piepenburg, second by C. Michaud, and carried, to change the policy to allow alcoholic beverages to be served in the Social Hall at a church sponsored event.

2.  Quarterly Status

The financial status after having completed the 1st quarter of the fiscal year revealed that the adult envelope giving continues to be below the budgeted amount.

3.      Budget Plans for 2009-10

There will be comprehensive meetings with the staff to begin the budgeting process.  The school process needs to initiated with Diana McCarney.

4.      Snow Removal Bids

The snow removal bids were reviewed and Troy Elam of Grow-Rite was granted the bid for the winter.  The per-hour charge is the same as last year.

5.      Spanish Teacher

A donation to the School of St. Philip has been offered for the addition of a Spanish teacher.  After discussion, it was in agreement that this would not be something that the administrative council would support as an addition to the classroom.  There was positive discussion about adding it as an after school program.

 

VIII.    FUTURE AGENDA ITEMS FOR THE JANUARY MEETING

There was discussion and concensus reached that the January meeting will be held on Thursday, January 29th when Father Joe returns from vacation.

.

 

The meeting was adjourned at 9:30 p.m.

 

 

Respectfully submitted by Jean Halbur